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Hi. My name is Steven and welcome to REACH Boarding School Software. REACH Boarding School Software has originated in Australia where we have produced REACH Boarding School Software in collaboration with five pilot schools.
REACH covers your daily student management for all boarding staff. It assists the college business manager or bursar in budgetary requirements and also covers the risk management principal set out by most principals and headmasters that we have spoken to.
Today, I’m going to take you through the nine core modules of REACH and let you see REACH for yourself. Remembering that REACH is always concerned about who, where and when. Who are the students with, where are they and when are they returning.
Let’s have a look at the system now today are on our home dashboard or as we refer to it our matrix view. On the matrix view, we have got location by student on campus and off campus location. We have our meals widget which will predict your meal count for the next seven days.
On the right hand side, you’ll see I’ve got two coloured tabs one is approved and pending. This alerts me to the status of my running leave log or my boarder or parents leave request. Below that you’ll see we have our boarder list with our tags to let me know if any pastoral incidences have been recorded about my students.
The top of the screen we have leave, attendance, pastoral care and behaviour, our reports and our administrative tab. REACH also on the top, you will see I have my account to amend and adjust your details, our notification panel, our emergency procedures, our log out and where you see this camera symbol you’ll knew there’s a help video to assist you further.
One of our three views is called airport view. Airport view shows students in departure and arrival status. A colour for example green, let’s me know this student is due to leave boarding within 10 minutes. Our Kiosk view is where you will go to within your boarding house to sign students in and out of boarding by hovering your cursor over the student; you will see their current location.
You can add photographs if you so wish by simply selecting the student and that student will be signed out of that particular area. You’re on and off campus leave will now change to show that this student is in that location determined by the colour of their box.
Let’s have a look on our system configuration. Remembering that within your boarding school, REACH can be configured to adapt to your school. The terminology that we use in this presentation can be changed for your school.
Firstly we’re going to look at the management of all users. We can amend and change the data for our staff, boarders, parents and host. In one simple click, we can reset a password and send the email to that user.
If you wish to change your groups or you have an excursion or in your group definition changes again within admin group management, everything can be configured by you, the boarding school.
Let’s have a look in depth into our system configuration. In system configuration, you can change your leave types. Each leave type can be changed by name, by approver or whether or not you wish the student to fill in more details in the notes.
Some of the new features on our leave type or that we can assist you with making a leave for one in your group only. So for example if your 12 students are permitted to leave Monday to Friday to a certain location but no other students can do so, we can configure that leave for you within REACH.
The leave type says who can approve, says what order, how would you like that notification to be sent email, SMS or pushed directly to the app? Is there anyone else that needs to be informed? Apart from leave, you can configure your leave transport type.
What transport type is leaving the boarding school? What transport type is returning? Once you have amended leave and transport, this will appear on the leave form. The pop up on the right hand side is a reminder within REACH that there is a student either late to depart or late to return.
Clicking on the pop up takes you directly to the airport view where you can look at the student and there details. Let’s get back into the system configuration. Our standard no reply is the outward bound email on all systems.
In your meals widget, you can configure your meals type by name and by time. Remembering that if a student is out on leave over that period of time, your meal count will drop by one. Let’s create a meal.
This called brunch. We give it a time within the 24 hour clock. Once we’ve given it the time we can then select which day of the week and a colour. Again, on the bottom right hand side because I have an action then in my boarding house, I will constantly get a reminder that I have a student who was late to depart or was late to arrive.
Okay. I’m going to select the colour and then I’m going to select what day of the week that brunch is going to take place. Let’s have it on Saturday and Sunday. I go into my locations. Again, locations can be changed by your user, you can have location on campus and off campus.
Location can even have a default leave type attached to it as well as a default type. So if a student comes up to Kiosk view and wishes to sign out automatically they will get 45 minutes in the library.
You can add pin identification if required. Your dates or your term dates and your pastoral incidences again can be configured by you, the user to represent your college and the terminology you use.
Our contact flags and look up are quite complicated. Please contact a member of our team upon setup. Okay. Let’s look at leave and remembering we’re looking at leave from the administrative dashboard.
So we select our leave type and we look at view leave. You’ll see here that these are the leaves that I’ve got in my system at present. On this date, you’ll see if they’re pending, approved or rejected. I can select any one of these leave incidences and It’ll bring up full leave record for me.
If I were to create a leave type either from my administrative panel or if I was a boarder or parent, first thing you’ll see is my name is always hard coded and I can only select the students that I’m associated with.
From your leave type, you understand that these leave types are configured by you, the user in the administration section same as the leave transport. Within the REACH leave form, only information that has already been pre-approved by the parent through their parent portal can be entered into the system.
At no time except for the description and notes can a student add anything ad hoc into the REACH leave system. At the bottom as a staff member, I can set it to pending, approved or rejected.
Attendance. So inside the attendance module on REACH very simple process, click and select. Click ones for the student is present, click twice to say the student is absent when you’re finished simply select save.
Now we also understand some of our schools within the UK and Asia need to have a tag to represent what that attendance record was for so here we’ve put a tag for lunch and as I take the attendance I’ll mark my students present or absent that tag will follow me through in every report that I make on this attendance.
You can see as I hover over and go over to the latest form it has the tag of lunch whereas the previous attendance I didn’t enter a tag. Let’s look at our Pastoral Care and Behaviour. In a education for over 14 years, Pastoral Care and Behaviour is one of the aspects within REACH, I am extremely proud of.
You can select a student and add the incident type which again has been configured by you, the user in your system configuration. If there were other students associated with that incident, we can select and add them to this incident type. You can enter the details.
When you enter these details you’re remembering that these details will stay in one central location in boarder summary for that student. Do we need to let our staff member know or we can select that staff member and select okay.
The information will be sent on internal email, and SMS to that staff member. If we have to remind ourselves to notify parents we can do so by just clicking the box and I’ll go and hit save. On my mobile device, this is how the SMS will come through whether it’s for incident or leave.
Let’s go on and have a look at creating our reports. So we select our reports and you can see here on this example, I’ve got one already preloaded for leave. I can amend and change the date at any stage instead of looking at all the leave types I can concentrate on just one in particular our multiple of the leave types that I have configured within the system.
I can look at year type or I can look at different columns within the spread sheet that I wish to see. I’m just going to hit create report. When I create a report, I’ve got live data from that date range. The data is easily presented so that you, the user can simply understand or if you send this information to your staff, they’re aware of it.
Our recurring reports are currently in production, our run now reports are very simple spread sheets, you select the date range and hit run. This spread sheet will be automatically downloaded through your browser.
The next aspect of REACH is the audit log or audit trail. This aspect of REACH is particularly important and invaluable to your principal or headmaster and your director of boarding. In your audit log, every action and incident recorded within REACH will be recorded in the audit log.
You can simply search per module or you can search by the contents of that incident. On REACH, we hold the last 200 incidences. You can select any at any time. You can see what this incident was and you can go to this incident type. This one for example is leave. By selecting this it takes me directly to that leave, I can go back and I can review.
Imagine the student is coming to you in 12 months time and asking that something that happened or occurred at a certain time and date. Your audit trail is invaluable to you. For a medical report for example, I have who actioned it at what time and date and what was within that medical report.
The audit log at the bottom of the screen you will see shows 200 incidences. This audit log is an invaluable tool for risk. What staff member, action and event, who requested the event and where was that student going?
Once you have looked to our nine core modules we then look at our matrix view our home dashboard on the top right hand side. In my account each user can amend their own details without coming through administration.
Once they hit save, those details will be saved and amended in the admin portal. This is invaluable for parents and boarders. Our notifications tab. In the notification tab, you can send information to all users either internally via SMS, email or those that have the helper app via push notification.
When you send a notification you can send, you can select how it is to be sent. You can also add our priority whether that is normal or high and then simply enter a message. Depending on the way you wish to send a notification will determine how many characters you can use within that message.
Again, when you hit save, REACH will let you know what users that has been sent to. For the purposes of this example I didn’t actually select anyone in particular and you can see REACH says no message was sent via internal email, SMS or push.
All of your notifications will be displayed here. Let’s look at the emergency tab. If the emergency tab is actioned via a staff member, it can only be done so through the emergency tab on the admin portal.
All staff members will receive an alert and all staff members who use the system can go directly to attendance. This attendance can be taken with the students at the muster point within your school and valuable risk management too.
Finally, no web portal or software is complete without an up-to-date help and support panel. Here on REACH we have our support panel. When you arrive on this, you’ll see there’s topic headings and articles. Each article has either screen clips and explanations or videos to assist the user.
By simply selecting an article heading you will get a description and a screen shot. If however this is still not enough, you can go to other article types, when you select you will see that this one for a leave approval has screen shots and video.
You can also search by term, once you do this on our help portal, it will automatically select all articles with that term or terminology in it. If this still doesn’t prove helpful to you, we have a public post where you can add questions and answers. We have email and live chat and we also have direct line contact to our office.
Within REACH, are nine core modules that we have looked up today are available to all users under the one subscription type depending on the number of students within your boarding school.
Your leave management module is a complete module for leave, for parent, boarder and staff. Attendance is a simple as a click of one tab. Notifications can be sent internal, SMS, email or push through the helper app.
Student tracking module lets you know where a student is at any point in time. Are they on campus or off. Pastoral care, you can keep all your incidences in one area. Customization is your system config where you can customize the system to adapt to your school.
Your kitchen manager module allows you to predict in a seven day advance meals required within boarding. Our reporting module can be run now, can be live data and recurring reports are on their way.
Our audit trail is your complete risk management tool. Get a secure demo now, contact us at reachboarding.com. My name is Steven. Thank you for your time.