Reporting activities and significant events for staff in boarding schools using day reports or shift reports is common practice. In many cases this is done using manual paperwork or digital tools which do not always enable boarding staff to easily capture, share and recall important information, or to easily transfer relevant information to individual student records.
REACH changes this with Duty Reports that deliver a new level of efficiency and convenience, with the power of integration.
Duty Reporting in the REACH Boarding School System is a flexible and fully integrated recording mechanism which not only allows you to design your own report, it also makes your reports easy to circulate to any number of individual colleagues or groups of staff.
Boarding staff can also recall historic shift reports or specific information at the press of a button and the power if integration is most evident in the way that REACH Duty Reports can automatically update individual student records when they are named in your Duty Reports.
When a student is identified in an Duty Report REACH will automatically post a record of that event to the student’s welfare or pastoral records, with a link to the shift report and a reference to whether the citing is for positive, neutral or negative activity.
Design your own report
It is no surprise that no two schools want the same report design so to accommodate this in REACH we have created a flexible report creator. This enables admin users to create and name your own report sections. You can create as many reporting sections as you need in the report creator. Adding or removing report sections is as simple as a click of a button and free form text headers allow you to name your report sections whatever you want. You can also sequence the report sections in whatever order you prefer.
Each section also allows you to have a descriptive placeholder which displays in the content area on empty reports. This allows management to set instructions or reporting guidelines for the content that they want reported in each section, prompting staff for relevant input as they are writing their shift reports. The placeholder descriptions can also be used dynamically as a reminder which draws attention to specific areas of focus when there are times that there is specific attention being placed on some behaviors or activities in a boarding house.
The power of system integration and sharing
Collating and capturing information in a report is just the starting point. The real power of the REACH Duty Reports mechanism is the sharing of information and the integration of relevant material into other record keeping and reporting modules.
Sharing Duty Reports in REACH is as easy as the report writing itself. Reports can be shared with any individual staff member or to groups of staff members simply by setting the circulation list. When submitted, all recipients will receive a notification alert in their REACH inbox.
Boarder records are automatically updated
Whenever an individual boarder is named in a Duty Report a unique record can be generated and stored in the student’s personal records to note that they have been cited in a Duty Report. You can also set a category of behavior for that record so that it is recorded for any boarder as positive, negative or neutral.
Student records are automatically populated when a Duty Report is published so that when users go to view or print individual student reports they will also see all references to that student from historic Duty Reports, with their category of behaviour identified.
Easily find and recover historic Duty Report information
The final part of the REACH end of shift reporting module is an ability for simple and rapid data recovery. Finding, viewing and reporting historic Duty Reports is easy and, like the other elements in REACH, is characterized by its user friendly method.
Any note in student records that is automatically generated by being named in a Duty Report also functions as a pathway or link to open the associated end of shift report. Simply clicking on the record in a student’s profile will open the relevant Duty report into one of REACH’s multi-tasking tabs for easy viewing. The multi-tasking feature in REACH allows you to open as many of these tabs as you like at any time.
REACH also provides a user friendly seek and find mechanism for historic data searching. This allows you to set specific search criteria for historic Duty Reports. Users can search for historic reports by date range or by any specific inclusions such as staff names or student names. Searching by a student name (or names) for example will generate a report summary showing any reports where that student has been mentioned for the identified date range.
The REACH Duty Reports module is already changing the way that REACH users capture, share and file important information about daily activities in their boarding house. Like all features in REACH this feature will receive continuous development support based on feedback and requirements from users.